Friday, March 2, 2018 is National Employee Appreciation Day (who knew?). Your employees will feel appreciated every day if you consistently use this technique.
When I work with organizations I am often surprised by how few leaders know how to give feedback that is constructive and energizing. There seems to be a black or white quality to the feedback. Either employees hear what they did wrong or we’re cheerleading them when they did something right, all without providing guiding details. Or worse, we don’t provide feedback at all and they are left floundering, wondering if they’re getting things right or about to be fired. None of these approaches lead to more employee engagement—quite the opposite—they all lead to employee disengagement. Yes, lacking specific details, even positive feedback can be a detriment to employee engagement. Employees don’t want cheerleading—they want to know specifics about their performance (don’t you?)
It is a rare leader who understands and can provide the kind of feedback that creates an opportunity for improvement of employees’ skills, boosts morale, and results in employees’ taking responsibility for their results.
Happily, there is a feedback process that builds employee engagement specifically because the employees critique their own performance.
Feedback, in its purest essence is neither positive nor negative; it is merely data. The person providing the data cannot control how it is perceived; that is controlled completely by the recipient. When the provider and the recipient of feedback are one and the same (i.e., self-critique), it can become very interesting.
By adding the following process to your toolkit your employees will begin to participate in their own development and become more engaged in their work.
The LB/NT Process
The process is called The LB/NT Process. Here is how it works:
When a task or project is completed, you ask your team member, “What did you like best (LB) about what you did, and what would you do differently next time (NT)?” This process is useful for both individual and project team feedback.
Once the self-critique is completed, you will have less to say than if you had been the only one delivering feedback. In fact, sometimes your input won’t even be necessary, your employees will cover everything you intended to say. However, it will support their process to let them know which parts of their assessment you agree with and which you do not. You may have an opportunity to say, “I think you’re being a little hard on yourself,” if, in fact, that’s true. And if there is feedback you wanted to give that they didn’t cover, you can guide the conversation in that specific direction. “What did you like best about _______________and what would you do differently next time?”
Here are some key advantages to using this process:
I would be negligent if I didn’t mention the linchpin that makes the LB/NT process work beautifully: once you ask, ‘what did you like best?” and, “what, if anything, would you do differently next time,” SHUT UP! Stop talking! Do not offer suggestions (leading the witness); do not fidget in your chair (due to your discomfort with silence), JUST WAIT.
I promise, as you get better at this, and you will, you will be amazed by what your employees offer and how much easier your job becomes. At first, it may be awkward. Employees might worry that these are trick questions. If so, reassure them that their input is a valuable component to a new approach you just discovered and are applying. Employees are glad to know you don’t have it all figured out; it makes you human.
Once your employees see this in action and understand that this is the new feedback process (i.e., it’s not going away), they will come to meetings prepared with their LBs and NTs. The benefit to everyone is that it will take less time and be more productive than traditional feedback sessions where they may often have felt defensive, unappreciated and beaten up. They may also choose to incorporate this practice into tasks and projects they’ve completed for which your feedback is not necessary, making them more self-reliant and efficient in their work.
Finally, ahem (small cough), if I may suggest? This is an excellent process for you to use when reviewing your own work.